Event Management |
The power of major events is unquestioned. Conferences, seminars, exhibitions, training sessions are amongst the most productive ways of informing and influencing large groups of people; significantly accelerating your company’s sales, marketing or loyalty drive.
However, these great benefits can only be achieved through events that are well organised. You may be too busy focusing on your core business, to give these extra events a lot of attention: that is where the BDD (business development division) of Waljis Travel comes in. We have the expertise and the resources required in sourcing, managing and co-coordinating the multitude of factors that go into running a successful event; and thus taking away the burden from you, allowing you to concentrate on your core activities.
Events have to be right first time. That is why the BDD focus is on detail as much as on strategy, and finishing touch as much as grand scheme. Our event management service includes the following vital aspects:
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Location is the single most important decision, so we focus on:
- Availability: the venue’s ability to accommodate the required numbers, in the right setting on the right date(s);
- Access: the venue’s facilities for parking and access for all people and equipment;
- Accommodation: associated overnight accommodation if required, or accommodation within close proximity of event location;
- Time: allowed build and dismantle time for sets;
- Finances: Budget and payment terms.
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Maximising attendance is also another vital part to ensure your event gets maximum exposure.
- Invitations: we can design, despatch and track invitations, managing the entire process using a dedicated email address and phone number for professionalism and speed;
- Reporting: we can produce daily reports on attendance figures for the client;
- Email: we can send customised email shots to the invitee list;
- Telemarketing: we can also run an outbound telemarketing campaign to chase up the final guests who have not responded.
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- Visibility: we can maximise the branding opportunity down to the creation of high quality name badges;
- Set & Systems: we design and create the stage set and associated technical requirements such as lighting, sound support and presentation systems;
- Folders: the creation of delegate packs, together with the contents – agendas, speaker biographies, location maps, feedback forms, question forms, pencils, and notepads;
- Logistics: we ensure management of conference timing, messaging, room allocation, special delegate requirements;
- Content: we can consult on and produce agendas, presentations, awards dinners, team building sessions and marketing material.
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- Briefing: we can write technical briefings and running orders for the key personnel, so that everybody knows exactly what would happen and when;
- Installation: we ensure installation of the set, full audio-visual, sound and lighting the day before;
- Test & Rehearsal: we test to ensure that rehearsals can take place on schedule;
- Registration: we can setup a registration desk with a team of people to ensure that everyone is quickly processed and registered
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Through development of bespoke marketing solutions we can ensure that your event gets maximum exposure both in your target market as well as general public awareness.
- We can devise an integrated marketing communications plan to raise awareness;
- Mass advertising through press, radio, television and trade press;
- Dedicated internet site with the appropriate information and even delegate registration via the web;
- Income generation through sponsorship and sale of advertising space;
- Production of a event magazine;
- Sourcing of delegate packs and give-aways.
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We believe that a successful event should be able to justify its existence.
- Criteria: form the outset we work with clients to establish the criteria for success;
- Measurement: we also design the mechanisms to prove that success;
- Feedback: we can compile a synopsis of all the feedback forms, which we include in our own de-brief and report back to the client.
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As a development division of Waljis Travel with over four decades of travel and destination management expertise, we have the resources, skill set and the tools to deliver a well planned and coordinated event. We can provide complete management services including:
- Travel and destination management;
- Inbound/Outbound tours;
- Car rentals and shuttle services;
- Hotel bookings;
- Backend marketing support.
We know that, when you put on an event, you only have one chance to get it right – to find out how you can get it right every time, please call or email us today.
Business Development Division
P.O. Box 434
Dar es Salaam, Tanzania
Tel: +255 2 112 732
Fax: +255 2 112 914
Mob: +255 748 838 000
Email: marketing@waljis.co.tz and info@waljistravel.com
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Cox & Kings |
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Why Travel with Cox & Kings |
1. A full, wholesome breakfast
2. TGV supersonic train ride
3. P & O Ferry
4. Stay at Chamonix
5. Aiguille di
Midi Excrusion
6. Montenevrs Excrusion
7. Our own special chefs at Switzerland Chamonix and Tuscany
8. Surprise gifts & souveinirs
9. 249 years of expertise
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Happy Travellers |
Zanzibar Package Hi Ms Muntaha Ebrahim, Many thanks to you and Bhavin for the booking and services with regards to my holiday; I will definitely refer your company to my family and friends. I will also look forward to using you again for my next holiday which will be in June 08.
Aziz Mohamed Cassim, Barrick Gold Mine, North Mara
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Contact Us |
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